Sony Music: Creative Coordinator

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Sony Music

Position: Creative Coordinator

Location: New York, NY

Type: Full Time

Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history.  Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

The Creative Coordinator position includes but is not limited to the following responsibilities:

Responsibilities:

GENERAL  ADMINISTRATIVE

-Process invoices

-File expense reports for both creative directors

-Generate  selection numbers for new projects

-Enter new projects into ADAPT for time  sheets

-Process time sheets for creative directors

-Arrange travel for  both creative directors for out-of-town photo shoots

-Generate weekly  meeting reports (marketing meeting, production meeting, etc)

-Update Art Directors’ work status

-Generate weekly status reports (of coordinator’s  outstanding work)

-Answer phones/take messages

-Sort incoming mail

-Arrange messenger pickup & delivery of packages including  FedEx

-Back up other coordinators when workload requires extra  help

CREATIVE ADMINISTRATIVE

-Generate contracts for photographers, design studios, illustrators and other creative  vendors

-Generate Deal Memos for Photo Shoots

-Coordinate new vendor applications, wire payments and expense advances  for photographers, design studios/graphic designers,  illustrators and other creative vendors

-Maintain Project Logbook (archiving  contracts, invoices, etc for each photo shoot)

-Communicate with vendors and  finance department personnel with invoice status

-Generate UPC bar codes for releases

-Print packaging layouts  from outside design studios/graphic designers and route artwork to label personnel

Qualifications:

-Proficient in Word, Excel

-Excellent communication skills

-Knowledge of Adobe Creative Suite applications helpful (will train if applicant does not have these skills)

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